Attending the Conference | Conference Participation | Career Fair | Policies

Attending the Conference

Do I need to register for the conference?

Yes, every attendee has to register. Please visit the Registration page to register.

How much does it cost?

$50 for students and $75 faculty. Registration includes, dinner, breakfast, lunch, hotel room, and conference participation.

When does registration open and close?

Registration will open soon and will close on Friday, September 29th. We do believe that we will sell out and recommend registering as soon as possible. The participation fees are owed in full upon registration but must be received no later than October 3, 2017. Payments by mail must be postmarked no later than Saturday, September 30, 2017. Participation is not guaranteed until full payment of the registration fee is received by October 3, 2017. Lack of payment received will result in cancellation of registration.

I selected to pay for my registration by check. Where should I mail it?

Please make your check payable to MINK WIC and mail it to the follow address:

c/o Carol Spradling
Northwest Missouri State University
800 University DR
Maryville MO 64468

How old do I have to be to register?

All attendees must be 18 years of age and older by the first day of the conference.

What if I need to cancel my registration?

We would appreciate it if you would alert conference staff that you will be unable to attend. However, we will not be able to issue refunds. Payments are not refundable for any reason of any kind.

Can I give my registration to someone else?

No, participant changes or substitutions cannot be made to the registration after it is completed. Registration is required to attend the conference and will close on September 29th.

Is there any shuttle service or transportation provided?

No, this year the MINK WIC conference and hotel accommodations are located at the same venue, the Hyatt Place Kansas City/Lenexa City Center. You will need to make your arrangements to travel to and from the conference.

What is the dress code for the conference?

Typically at this type of conference people dress casually. You do not need to dress like you would for a job interview, but you need to be neat, and avoid too tight or too baggy clothing. Just come and enjoy being with many other women!

What should I bring with me to the conference?

It is a good idea to bring a notebook and a pencil to take notes during the panels and workshops. You should also bring plenty of copies of your resume if you are attending the career fair. To make the most of the networking opportunities at the conference, bring plenty of business cards.

Some workshops may recommend that you bring a laptop, although not required, it may be helpful to get the most out of the event. Sessions that recommend laptops will be noted in the program.

What is appropriate behavior at the conference?

It is important to be respectful and courteous of other presenters. If you attend a session or panel, please arrive before it begins and avoid opening and closing doors during a presentation. If you find yourself in a sticky situation, please wait until presenters are switching and quietly excuse yourself. Also note that noise in the hallway can be heard inside the presentation rooms.

If you are a presenter, you need to arrive at least 5 minutes before the beginning of the session to introduce yourself to the session moderator. You should not leave the session until it is over. It is disrespectful to other presenters if you do not attend the entire session.

Also, please take the opportunity to attend as much of the conference as possible. A significant amount of resources were invested in creating this conference for you as an attendee. Skipping out is not only disrespectful to the conference sponsors and organizers, but it is also doing yourself a disservice by missing out on the incredible program and networking opportunities.

How will lodging and accommodations work?

Lodging is included in the registration fee for the students and faculty. Students will be booked (up to) five to a room and faculty up to 2. During registration, students and faculty may request roommates. We will do everything we can to honor requests, otherwise we will group by grades and then by schools.  If you are not a student or faculty member, you should make your own hotel arrangements if needed.

For more in depth information on how accommodations will work for students and faculty, please see our Accomodations page.

What meals come with registration?

All attendees will get Friday night dinner, Saturday morning breakfast, and Saturday lunch. We will try to accommodate some dietary restrictions as noted in our registration, however please plan accordingly for your needs.

Do you provide childcare or may I bring a minor with me?

At this time, we do not provide childcare. All attendees must be registered and 18 years of age and be enrolled in an institution of higher education.

Conference Participation

What are the different ways that I can be apart of the conference?

There are several ways that you can be apart of our conference program. As a student, we will be accepting submissions for lightning talks (short mini talks), graduate research talks (15 to 20 minute presentations), and posters for a contest. We will only be accepting students submissions.

When are submissions due?

We will be accepting abstracts until Friday, October 13th.

Why are only student submissions accepted? I am faculty and/or an industry professional and am interested in giving a talk or submitting a paper.

The purpose of our conference is to encourage and support women who are pursuing degrees in technology. As such, we are not a competitive conference and strive to give opportunities and experience to students. For some of our attendees, this may be their first conference they have attended or very first presentation they have given. To fulfill our mission we have selected to make our submissions students only.

For others, there are still opportunities to participate in the conference. We award program sessions to our sponsors as a thank you for supporting our conference. If you are a sponsor and would like to be part of our program, please contact Sarah Peters (sarah.peters.developer@gmail.com).

Can I help with or volunteer at the conference?

We are always looking for volunteers. If you are interested in helping out with conference, please email minkwiccelebration@gmail.com.

Career Fair

As a student, what should I do to prepare for the career fair?

To prepare for the career fair, you may wish to dress in business clothes and bring your resume and cover letter. Companies participating in the career fair will be listed on the website, and it is a good idea to research a few companies you are interested in before you attend the fair.

What does a company need to do to participate in the career fair?

Companies are encouraged to participate in the MINK WIC career fair. The career fair will be held on the afternoon of Saturday, November 4th.  Participation in the career fair is a benefit of being a MINK WIC sponsor.  If your company is not a sponsor, a $100 fee will be required to secure your spot at the career fair.  Spaces are limited so please contact Carol Spradling (c_sprad@nwmissouri.edu) if you are interested in becoming a career fair participant. Companies must book and pay for their own lodging if needed, and should register any participant who would like to attend the rest of the conference.

Conference Polices

Picture Policy

As a registered attendee of the conference, your photo may be use for marketing purposes. MINK WIC takes photographs and video of attendees throughout the conference. These images often include attendees in talks, workshops, demos, the career fair and the big group photo. MINK WIC reserves the right to use these photographs and video in the promotion of the conference. Attendees who register for the conference do so with the understanding that photographs and video may be taken which would include them and which may be used in publications, newspapers,and other media for promotional purposes including advertising and marketing. Names of attendees may also be released to the press regarding attendee involvement in the conference.

Anti-Harassment And Discrimination Policy

MINK WIC is an ACM-W (Association of Computing Machinery – Women) Celebration. We follow their Code of Conduct and Harassment Policies. Click here to view the policies.